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It’s consistently claimed that cardinal one best affection about Apple’s Keynote accelerate presentation software is that it is not Microsoft PowerPoint. We wouldn’t disagree.



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PowerPoint is circuitous aback you’re authoritative a presentation and doesn’t get easier aback you’re in the audience. Aloof watch anybody, new or experienced, attempt with award area PowerPoint hides its Comedy Slides button and you’ll ambition they’d acclimated Keynote.

There is additionally the actuality that PowerPoint slides somehow consistently attending like they’re PowerPoint slides. Keynote does assume altered because beneath bodies use it. If that’s you, if you’re axis to Keynote to aloof be a little distinctive, you’re in acceptable company. Steve Jobs did absolutely the aforementioned thing.

If you additionally use Keynote because it’s chargeless and comes on your Mac and iPad afresh there’s acutely annihilation amiss with that either.



However, you may be underestimating this software. Keynote is awfully easier to use than PowerPoint and it’s not because it has beneath features. Like aggregate Apple does, Keynote has able functions that are kept out of your appearance until you charge them.

That’s the case both aback you’re creating a presentation and afterwards aback you are absolutely in avant-garde of the audience. Keynote has so abounding accoutrement that we’re abacus this into two articles. This one is about how you accomplish a circuitous and acute presentation, afresh allotment two will be about how Keynote helps you absolutely present it to an audience.

So few presenters alike apperceive this exists. Appropriate central Keynote on the Mac, there is an analogue affection that lets you rapidly back-bite in all the annual you’ve got for your presentation. Address a band or a note, hit Return, address the abutting one and accumulate activity until it’s all out of your head.

Then annoyance the curve about to adapt them. It is a basal outliner but it lets you address headings and afresh add subtopics. It lets you collapse and aggrandize curve so that you can see all the detail or aloof headings.

What’s more, every band you address in this outline is automatically a new accelerate in the presentation. On the Mac, accessible Keynote, alpha a presentation by allotment File, New and afresh in the Appearance card baddest Outline View.

It isn’t a decidedly able feature. If you accept a circuitous presentation to accomplish or you’re at the date area absolutely you’re still aggravating to amount out what you appetite to cover, use article added able like OmniOutliner instead.

If you do that, afresh you can address as circuitous an outline as you appetite and consign it from OmniOutliner in PowerPoint format. Afresh in Keynote, accept Open, Accessible and baddest the PowerPoint-style document. Keynote brings the outline in and you can adapt or adapt it in the Outline View.

This is area you hit the banned of Keynote’s outlining: it will absolutely affectation the top and additional akin of an OmniOutliner outline but that’s all. If you’ve gone added with assorted levels of thoughts and notes, you won’t see them in Keynote.

Unfortunately you won’t see the outline at all in Keynote for iOS as there is no Outline Appearance in that. This is addition acumen for application an addition like OmniOutliner, however. You can Allotment the outline from OmniOutliner into Keynote to alpha your presentation yet accumulate the abounding one arresting in the analogue app.

You afresh accept to accept to allotment it in PowerPoint format, though. While OPML is a accepted for all outliners, Keynote’s one won’t admit the format.

It’s still not abundant that already you’ve created a abundant outline you can’t absolutely see it in Keynote except the presentation app doesn’t aloof abundance a annual of what you’ve typed. Instead, it creates absolute slides for you.

On the Mac, go aback to the Appearance card and about-face from outline to Navigator.

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This is the appearance you’re best acclimated to in Keynote: it’s area you access the capacity of your slides and area you add new ones. Except this time. This time it’s done all of that for you by automatically creating one accelerate for every band in your outline.

The slides will accept the argument from your outline on them, too, so in approach you could now aloof comedy the presentation and be done with it.

In practice, though, the slides that are automatically created for you are basic. You’re absolutely activity to appetite to add added argument detail or annoyance in images but you can additionally accept to adapt the attending of your slides.

You can consistently do this: on any Keynote accelerate you can adapt images, or annoyance in new backgrounds but you’re bigger off spending some time at the beginning.

Keynote comes with altered capacity or templates but you can additionally booty the basic, barebones black-text-on-white appearance and body it up into your own template.

Add gradients, add colors, accept fonts. If you accept a aggregation logo that you are appropriate to use on every slide, pop it on a Master Slide. If it’s a decidedly animal aggregation logo, put it at basal left. That’s not a Keynote tip, it’s a accepted architecture one: bodies tend to attending at the basal larboard of annihilation atomic of all.

What you can be assertive about is that bodies will attending at your slides one afterwards addition —unless you accept otherwise. The behemothic majority of presentations are linear. You alpha with accelerate cardinal one and you go on to what feels like accelerate cardinal a million.

There’s annihilation amiss with this, unless you visibly cardinal anniversary slide. Alike then, things could be worse: you could be calculation it as “1 of 9,999” and agreement that your admirers will abhor your breath guts.

Still, authoritative a regular, unnumbered beeline presentation is absolutely the absolute best you can do because it requires assertive things from you. It requires that you absolutely anticipate through what you’re planning to say —and you accept to accept anticipation acutely about your audience.

Both consumers and industry experts ability appetite to apperceive about Intel’s processor roadmap but you still wouldn’t accomplish the aforementioned presentation to them both.

Sometimes, though, you can’t be assertive who you’re activity to present to or what their akin of absorption and ability is.

In that case, you can actualize a non-linear presentation. If you apperceive that today’s presentation is activity to be basal and tomorrow’s is added detailed, afresh you can actualize a simple non-linear one by absence slides.

Write the full, abundant presentation and accomplish abiding that anniversary area begins with a acceptable arbitrary screen. Afresh afore you alpha in avant-garde of the admirers who wants the basal one, acquaint Keynote to skip the detail slides.

On the Mac, bang on the aboriginal accelerate you appetite to skip and afresh shift-click on the aftermost one. Accept the Skip Accelerate card and Skip Slide. Alternatively, baddest all of the skippable slides and afresh right-click and accept Skip Accelerate from the dropdown menu.

From now on, already you columnist Comedy to alpha the slideshow, Keynote will automatically skip those slides. Aback you’re alteration the presentation you can see which accept been skipped because instead of a abounding slide-shaped figure in the Navigator’s sidebar, you’ll get attenuated lines.

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If you don’t accept a clue how abundant your admirers is activity to apperceive already or appetite to apperceive now, well, try to acquisition out. Aback you artlessly cannot, though, and are finer winging it, adapt a accurate non-linear presentation.

This is area you can jump to any affair at any time —and, at atomic as importantly, jump aback out aback you feel that you’ve said enough.

Write the complete presentation and, again, accomplish assertive anniversary area begins with a acceptable arbitrary slide.

Then go aback to the alpha of the presentation and actualize a card slide. This is aloof one that lists every affair in your absolutely presentation —and anniversary affair branch is secretly a articulation to its accompanying section.

Select a branch on the card screen, afresh appropriate bang and accept Add Articulation from the card that ancestor out. This gives you three options: Slide, Webpage and Mail.

Choose Accelerate and you get six added options. There are some basal ones like Abutting Accelerate or Previous Accelerate and added circuitous ones like Aftermost Accelerate Viewed. Accept the aftermost advantage which is headed Accelerate and is followed by a number.

Choose the cardinal of the accelerate area that area begins.

This is a hidden articulation so far as your admirers is concerned. Aback you’re alteration the presentation, you’ll see every articulation apparent with an arrow figure but on presentation day there’ll be no clue what is or isn’t a link.

That can be ambagious on the day but you’re additionally activity to get absent aback you’re creating the presentation. It’s so assertive that you’ll get accelerate numbers alloyed up that Keynote helps you. Aback you’ve entered the cardinal of the accelerate you appetite to jump to, bang on the button Go to Accelerate to be assertive you’ve got the appropriate one.

Keynote will amend these numbers as you add in slides so if you aback pop in an added ten at the start, you don’t accept to accommodate this jump numbering.

So you could do this as you go, abacus card items and jump links while autograph anniversary section. Don’t. You’ll accomplish beneath mistakes and it will booty a lot beneath time if you do it all at the end —and you’ll save time accomplishing article of the array at the beginning, too.

Once you’ve created or at atomic amorphous your card slide, go aback to the Master Slides. Baddest a attribute from the Shapes button such as a amphitheater and aback it’s on your slide, resize it. Accomplish it baby and humble but additionally bright and calmly clickable or tappable.

Then baddest it, appropriate bang and afresh accept Add Link.

If you do this on the Master Accelerate afresh every distinct accelerate you anytime actualize in this presentation will appear with a ready-built button to booty you and your admirers aback to the menu.

Whether you go accelerate by accelerate or bound all over the place, you do booty your admirers through a complete appearance and it can be long. The absolute breadth is up to you but there is additionally how continued the presentation feels and allotment of that is bottomward to clip and variety.

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If every accelerate is abounding of argument afresh it will assume to drag. To get an abstraction of how assorted your slides are, accept the Appearance card and Light Table.

This is called for the absolute tables with lights in that photographers acclimated to use. They could lay out strips of blur and, because they were lit from below, would be able to see all of their photographs acutely in adjustment to baddest the best.

Similarly, you can see all of your slides laid out in a filigree so you can get a quick beheld consequence of how the absolute presentation looks. If every allotment is the same, if there’s aloof no variation, you now apperceive and can breach things up.

Light Table is additionally a affectionate of beheld outliner: you can annoyance slides about to re-order them as you need. This works on the iPad too: tap the three-dot ellipses figure at top appropriate and afresh accept Light Table from the menu.

To go back, do the aforementioned affair but accept Accelerate Appearance instead. This is a attenuate case of the Mac and iOS versions of Keynote actuality pointlessly different: Accelerate Appearance on the iPad is what the Mac adaptation calls the Navigator.

Breaking up text

When you do attending at the Light Table appearance and blench at how text-heavy your presentation is, you can annoyance images, audio and video into it.

If you must.

Images are accomplished and will consistently be a benefaction to a presentation. The botheration comes with video and audio. Keynote does let you annoyance video on to a accelerate and it alike comes with basal video alteration tools.

In theory, you could annoyance a radio concert or a above motion annual into Keynote and accept it as a slide. In practice, it doesn’t amount what you do with your Keynote book if the area you’re presenting hasn’t got any loudspeakers.

Just as you charge to acquisition out all you can about your admirers afore you alpha autograph your presentation, it will advice to apprentice about the area too. Ask the agents there to booty a photo of the projector and any added equipment: that will appearance you what connectors there are. It may appearance you that there is a absurd complete arrangement aloof cat-and-mouse for you.

Yet still we abstain video and audio because venues are out of our ascendancy and can go wrong. They should all accept agents who can assignment the accessories but you apperceive they don’t.

And you apperceive that if your presentation depends on the admirers watching a video whose audio they can’t hear, it’s not the area who’ll get the blame. It’s not the area who will accept to assignment to get the admirers aback on side.

So conceivably the best advantageous affair we can say about how Keynote helps on the day you’re presenting is to attention you adjoin video. There is a lot more, though. Keynote on the Mac and the iPad can both advice you during your presentation —just in altered ways.

Keep up with AppleInsider by downloading the AppleInsider app for iOS, and chase us on YouTube, Twitter @appleinsider and Facebook for live, late-breaking coverage. You can additionally analysis out our official Instagram annual for absolute photos.

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